JD Coaching Academy Coaching

Personal Information

    •    Contact Information: Name, email address, phone number, mailing address

    •    Program Application Information: Responses to intake forms, assessments, and program applications

    •    Health and Wellness Information: Information related to your trauma history, mental health, spiritual journey, and healing goals (collected only as relevant to program services)

    •    Payment Information: Billing address, payment method details (processed securely through third-party payment processors)

    •    Communication Records: Emails, messages, coaching session notes, and program correspondence

Automatically Collected Information

    •    Technical Information: IP address, browser type, device information, and website usage data

    •    Platform Usage: Access logs, time spent on platform, content viewed, and interaction with program materials

How We Use Your Information

Primary Uses

    •    Program Delivery: Providing personalized coaching, EMDR interventions, group sessions, and program materials

    •    Assessment and Planning: Conducting initial assessments, creating individualized healing plans, and tracking progress

    •    Communication: Sending program updates, session reminders, prayer requests, and support communications

    •    Community Building: Facilitating safe connections within healing circles and program community forums

    •    Program Improvement: Analyzing program effectiveness and making improvements to serve participants better

Administrative Uses

    •    Payment Processing: Managing billing, payments, and financial records

    •    Legal Compliance: Meeting legal requirements and protecting rights and safety

    •    Record Keeping: Maintaining accurate program records and participant files

Information Sharing and Disclosure

We Do NOT Share Your Information Except:

With Your Explicit Consent

    •    When you specifically authorize us to share information with family members, pastors, or other support persons

For Program Services

    •    With certified trauma-informed coaches and EMDR practitioners within our program team (under strict confidentiality agreements)

    •    With platform providers who assist with program delivery (subject to confidentiality requirements)

For Safety and Legal Requirements

    •    When required by law or court order

    •    When necessary to prevent imminent harm to yourself or others

    •    To protect the rights, property, or safety of our program, participants, or the public

Anonymous and Aggregated Data

    •    We may share anonymized, aggregated data for research, program development, or marketing purposes (no individual identification possible)

WE WILL NEVER:

    •    Sell your personal information to third parties

    •    Share your trauma history or personal details without explicit consent

    •    Use your information for purposes unrelated to your program participation

    •    Share identifying information in testimonials without written permission

Special Protections for Sensitive Information

Trauma and Health Information

    •    All trauma-related information is treated with the highest level of confidentiality

    •    Access is limited to qualified program staff directly involved in your care

    •    Information is stored securely and accessed only as necessary for program services

Faith and Spiritual Information

    •    Your spiritual journey, prayer requests, and faith-related information are held in sacred confidence

    •    Shared only within the context of program services and with your consent

EMDR and RDI Session Content

    •    Integration of Therapeutic Approaches

    •    Information shared across EMDR and RDI interventions is coordinated only within your treatment team

    •    Integrated treatment plans combining both approaches are protected under the same confidentiality standards

    •    Cross-referencing between trauma processing and relational development work is done only to enhance your healing outcomes

    •    All EMDR session content, processing notes, and therapeutic interactions are strictly confidential

    •    All RDI (Relationship Development Intervention) assessments, relational skills practice, and attachment-focused interventions are held in strict confidence

    •    Maintained according to professional therapeutic confidentiality standards

    •    Relational practice sessions and skill-building exercises are protected with the same confidentiality as individual therapy

Data Security and Protection

Security Measures

    •    Encryption: All sensitive data is encrypted both in transit and at rest

    •    Secure Storage: Information stored on secure, password-protected servers

    •    Access Controls: Limited access to authorized personnel only

    •    Regular Security Reviews: Ongoing assessment and updates to security protocols

Platform Security

    •    Secure client portal with individual login credentials

    •    Protected video conferencing for sessions and group meetings

    •    Secure document sharing and communication systems

Data Retention

    •    Active Participation: Information maintained securely throughout program participation

    •    Post-Program: Essential records maintained for 5 years for continuity of care and legal requirements

    •    Deletion Requests: You may request deletion of non-essential information after program completion

Your Privacy Rights

Access and Control

    •    Right to Access: Request copies of your personal information

    •    Right to Correction: Request corrections to inaccurate information

    •    Right to Deletion: Request deletion of your information (subject to legal and safety limitations)

    •    Right to Portability: Request transfer of your information to another provider

Communication Preferences

    •    Opt-Out Options: Unsubscribe from non-essential communications

    •    Communication Methods: Choose preferred methods of contact

    •    Frequency Controls: Adjust frequency of program communications

Consent Management

    •    Withdraw Consent: Withdraw consent for specific uses of your information

    •    Granular Controls: Manage consent for different types of information sharing

Healing Circles and Community Privacy

Group Session Confidentiality

    •    All participants agree to maintain confidentiality of shared information

    •    "What is shared here, stays here" policy strictly enforced

    •    No recording or sharing of others' stories or experiences

Community Forum Guidelines

    •    Optional participation in community forums

    •    Ability to use pseudonyms or first names only

    •    Moderated environment with privacy protection measures

Third-Party Services and Links

Payment Processors

    •    We use secure, PCI-compliant payment processors

    •    Payment information is handled directly by these processors, not stored by us

Platform Providers

    •    Video conferencing and platform services are provided by HIPAA-compliant vendors

    •    All vendors sign confidentiality agreements and meet our privacy standards

External Links

    •    Our communications may contain links to external websites

    •    This privacy policy does not apply to external sites

    •    We recommend reviewing the privacy policies of any linked sites

Children's Privacy

This program is designed for adult women (18+) who are survivors of trauma. We do not knowingly collect information from individuals under 18. If we become aware that we have collected information from someone under 18, we will take steps to delete that information promptly.

International Participants

For participants outside the United States, your information may be transferred to and processed in the United States. By participating in our program, you consent to this transfer and processing in accordance with this Privacy Policy and applicable U.S. privacy laws.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes by:

    •    Email notification to program participants

    •    Posted notice on our program platform

    •    Updated effective date at the top of this policy

Your continued participation after notification constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:

Program Administrator

JD Coaching Academy

Email: [email protected]

Complaints and Concerns

If you have concerns about how we handle your personal information, you may:

    1    Contact us directly using the information above

    2    File a complaint with relevant regulatory authorities

    3    Seek guidance from professional counseling ethics boards if applicable

Sacred Trust Statement

We recognize that sharing your story and engaging in trauma healing requires tremendous courage and trust. We are committed to honoring that trust through the highest standards of privacy, confidentiality, and care. Your healing journey is sacred, and we are privileged to walk alongside you with integrity, respect, and unwavering commitment to your privacy and wellbeing.

This Privacy Policy is designed to comply with applicable privacy laws including HIPAA (where applicable), state privacy laws, and general privacy best practices for trauma-informed care programs.